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Now your team has a single place to set up meetings, access documents; check on tasks and access project-related contact lists. Whether your team members work with a local network or use any Internet connection they can share and manage a calendar, contacts and documents, assign tasks, invite members to meetings, post news, create discussions and have access to other information in MS Outlook. Any information posted in 4Team folders in MS Outlook becomes available for selected co-workers and team members. You can use this product as an ideal instrument for remote companies and groups.
Create, rename (new!) or delete any project any time. Choose each project's content folders: Calendars, Contacts, Documents, Discussions, and Tasks. Add, or remove any content folder at any time.
Add team members to your projects and delete them at any time. Assign Project Administrator, Managers and Participants to efficiently manage your projects. Change the project subordination whenever you choose.Working with Team Members
Project Calendars allows you to keep track and organize all project members personal and group appointments, meetings and company events. Attach multiple Documents to any Calendar items such as Agendas, planning documents and other documents that help organize any of your events and meet the project milestone. You can see your Calendars in any Time Zones.
Share documents & synchronize updates. Now all relevant information and documentation can be placed in one location, only accessible by those with permission. Whether it is Web pages, spreadsheets, word processing documents, or any formatted material, it is available round the clock for those who need it. Easy copy-&-paste and drag-&-drop between Outlook folders and other Windows applications. Edit and synchronize documents with your team.
Let team members know their role, their tasks and their schedule. With a team task list, team members have instant access to their contribution to the project. Easy control of Due Dates, Status and Percentage of Completion. Attach multiple Documents to any task.
Have a single place for team members to access the list of contacts important to your project. As the project develops, the list can be easily updated, so that everyone in the team has the names and contact information of those involved. Drag (Drag-and-Drop) and copy (Copy-and-Paste) contact information between Project Contacts folders and standard Outlook Contact folders. Import/export massive contacts data from/to team members without sending this amount of data by email. Store and share all of your information about inside and outside suppliers, clients, partners and other vendors along with their job titles, phone and fax numbers, and email and street addresses. Attach multiple Documents to any Contact.
Discussions. You can create project discussion groups, form and arrange them in categories, assign importance and attach multiple Documents to any message.
Simultaneous control of an unlimited number of teams and projects
Synchronize data with your teammates. With each "Send and Receive" in MS Outlook all your inputs will stream to your teammates' computers and automatically update their data.
Post important project information on your project home page (dashboard) where your employees can't miss it. Assign importance and attach multiple Documents to any News statements.
4Team Folder/4Team Dashboard & Reports Review the complete report of each member’s tasks and appointments; see all your projects and personal activities in one place. Powerful Reports simplify control of any of your team member’s activities (tasks, calendar, Schedules and Contacts).
Copy-and-Paste, Drag-and-Drop features are supported between MS Outlook Personal folders and Project folders. All events recorded in 4Team Project Folders automatically appear in the Personal Calendar and Tasks Folders of the invited members, so you or any other member of your team will be able to quickly reinstate all data. You can also easy drag-and-drop your documents to Project Document Folder.
Team members and Contacts items' activities tab allows you to track any team member's and your contact's activities (email, tasks, appointments, notes, etc.) in any Microsoft® Outlook® or 4Team Project folders. This feature helps create a simple CRM functionality.
Synchronize your personal project data with your PDA or Palm device.
Encrypt your messages, back up and store your project data for better security.
all data is sent back and forth with the help of special email messages automatically converted into Outlook objects (tasks, meetings and so on).
use 4Team Server** to synchronize 4Team data directly without email updates. Access 4Team information from anywhere over your network (LAN) or the Internet. You also are able to update 4Team data using email synchronization if the central server is not available to access from your current location.
Web access. Accessible from Anywhere in the World.
Using 4Team Online Server or Service***
Support for the Microsoft Exchange profile available.
You can make changes to any data in the project while being offline and then connect to the Internet or your company's network to synchronize it with 4Team Server** or other members or you can update your project data automatically using "Send and Receive" settings in MS Outlook. You can update you data over the Internet with or without Outlook using 4Team Online Service***. Whether you work over the Intranet, dial-up Internet or a dedicated line, you can use this product as an ideal instrument for remote companies and groups.
Administrating does not require**** any special skills. You can include a new team member by simply adding his name to the Team Members folder.
Auto-copies of project contacts in Personal Folders.
A Cost-effective solution: many customers in the USA, United Kingdom, Australia, Belgium, Germany, Switzerland, France and Singapore implement this program for their everyday business needs: from personal or family use for sharing purposes to real management solutions for medical and law Offices, churches or software production companies.
* available with a separate 4Team Dashboard license.
** 4Team Server available for Free or at additional cost at: http://server.4team.biz.
*** 4Team Online Service is available at additional cost at http://online.4team.biz.
****IT Specialist (Windows Server Administrator) is recommended for 4Team Server installation only.